We are looking for a Payroll Assistant in our New York office to assist with payroll for our private network of product testers (external) and office staff (internal). We're looking for an enthusiastic and experienced Payroll Assistant. In this role you will be responsible for completing day-to-day payroll and administrative duties, while reporting to the Payroll Coordinator. Furthermore you will need to help with payroll and all the back-end work that goes along with each pay cycle. This position involves calculating and entering hourly and salaried payroll for weekly and semi-monthly payroll runs. A College diploma in Accounting or Payroll is required along with a minimum of 2 years experience in an accounting or payroll environment.
Prepare and process Payroll for 516+ product testers external employees paid weekly
Prepare and process Payroll for internal staff paid bi-weekly
Review time-sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
Process paperwork for new employees and enter employee information into the payroll system and HRIS.
Assist with new 401(K) program setup and roll-out.
Provide administrative support to US Payroll Managers
Provide Finance with biweekly payroll reports
Maintain accurate and detailed payroll records in accordance with company policies and government guidelines
Develop and update training documentation
General ledger reconciliations and payroll journal entries
Generate reports as required Assist team in reviewing and developing internal policies and procedures
Office tasks such as supplies order, mailing, filing, etc.
Distributes pay statements (as required)
Responds to employee and other third party inquiries referring exceptional inquiries to the appropriate Human Resources team member
Files all payroll-related forms in employee files in a timely manner
Prepares the monthly input schedules
Participates in special projects as needed
BA/BS with a minimum of 1 year of professional HR/Payroll experience
Previous experience processing payroll and time-sheets preferred
Working knowledge of integrated HRIS and Payroll Systems
Working knowledge payroll processes and procedures and federal, state and local payroll legislation and regulations
Strong experience with interacting and supporting large payroll base (500+ individuals) is desirable.
Other software: Microsoft Access, Excel and Word experience an asset.
Well-developed interpersonal skills and ability to work as part of a team.
Demonstrated initiative and problem-solving skills
Strong organizational and time management skills with orientation to towards detail
Excellent written and verbal communication skills is a must
Experience working in a fast-paced, high volume environment is a must
Superior attention to detail.
Competitive salary Benefits (health, dental and vision care)
Life and AD&D
Opportunity for growth and additional training for the right candidates
An incredible team comprised of motivated and talented individuals
To apply please send your resume and salary requirements at firstname.lastname@example.org
We appreciate your interest, however only those being considered for an interview will be contacted.